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How to Keep Board Meetings Focused

Board meetings are when the board deliberates strategies that assist in the growth of their organization. It is essential that each board member feels respected for their time and knowledge and that the discussion remains focused on topics that are relevant to their involvement. To keep discussions focussed, it’s helpful to have a few key guidelines in place to aid in the smooth running of the meeting.

Before the board meeting, email the agenda to all of the attendees. Sending the agenda to all attendees before the board meeting gives them the chance to familiarize themselves with the agenda and prepare for the discussion. This lets them discuss the documents and express their opinions in advance.

It is essential to set clear goals for each discussion and be specific about the outcome of each discussion. This will prevent the board from wasting time. For instance, a group may discuss future strategies as a part of their agenda in a meeting. However, when the purpose isn’t clearly stated, the board may continue to discuss strategies of the past and present and delay the decision-making process.

When discussing strategies when discussing strategic plans, it is crucial to assign KPIs (key performance indicators) which will tell you whether or not your strategies are successful. KPIs may vary, but some common examples are retention of donors or clients as well as staff turnover rates and the revenue that you earn. These metrics will aid the board in making quick and effective decisions during meetings.

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How to Keep Board Meetings Focused

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